It’s that time again! As you know, The 30th Annual EVVY Awards continued to expand and improve the EVVY organization… and, of course, put on one hell of a show last month. If we want to continue the incredible momentum the EVVYs created this year, we need to start hiring our staff for The 31st Annual EVVY Awards!
Below you will find the job descriptions for The 31st Annual EVVY Awards year-long staff positions.To apply for the position(s) that interest(s) you, please send your resume and cover letter to ep@evvyawards.org by Thursday, June 30 at 11:59pm EST. In the subject line, please include your name, the position(s) for which you are applying, and the Executive Producer in charge of that position (which can be found above each section of job descriptions). For example: Taylor Swift—Line Producer—Natalie Casper.
All applicants will be notified of their hiring status by the first week of July. Should you have any questions about the open positions or the application process, please feel free to email us at any time.
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If you’re interested in interviewing to be an assistant to an Executive Producer please keep an eye out for interviews or more information in the beginning of the Fall semester or feel free to send an email of intent stating your interest in response to this call for applications.
Information about casting will be announced early in the fall. Casting and callbacks will take place throughout November with announcements for hosts and other principle roles before winter break.
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Executive Producer: Natalie Casper
LINE PRODUCER
Reports to: Executive Producers
Oversees: Production Management Staff
The Line Producer is in charge of keeping an accurate working budget based on the approved budget number. He/she is in charge of all purchase orders, quotes, and business-related inquiries coming from any department in the organization. He/she will work directly with the advisors and Executive Producers to create a budget and takes the lead on preparations for the SGA appeal. The Line Producer will also be held responsible for dealing with all inside and outside vendors in regards to equipment and purchases to be made.
The Line Producer is also the lead person in production management and must oversee the smooth operations of all persons underneath him/her. During production week, the Line Producer must be comfortable leading the Production Management Staff and taking on extra responsibility given by the Executive Producer. The Line Producer will also be in charge of hiring Assistant Production Office Coordinators and Production Assistants in April.
During the show, the Line Producer will organize petty cash purchases and will be responsible for reconciling all petty cash expense reports. He/she will also make sure that the Production Manager is handling rehearsals and scheduling properly and will aid when needed. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
UNIT PRODUCTION MANAGER
Reports to: Line Producer
Directly Oversees: Production Coordinator, Production Supervisors
The Unit Production Manager is a central resource of information. He/she is responsible for overseeing all aspects of organization of the show. The UPM will work with the Tech Managers, EIC, Production Coordinator, Executive Producers, Line Producer, Director, Supervising Producer, Stage Managers, Theater Production Supervisors, and all others involved to schedule the two weeks leading up to the show, which includes all rehearsals, load-in, camera rehearsals, and load-out. This will involve the scheduling of crew, talent, writers and producers appropriately. The UPM will create an overview
timeline (back time) with specific schedule deadlines to hit over the course of the year. They will work with the Line Producer and Executive Producer and advisors to make sure these deadlines are set.
The Unit Production Manager should be aware of the specific responsibilities of everyone on his/her team. These responsibilities should be closely watched and the UPM should ensure that all deadlines are being met.
During production, the UPM oversees distribution of all schedules, call sheets and updates. It is critical that the UPM ensures proper and timely execution of these schedules. He/she must send schedules out to our crew on a daily basis digitally, with updates as they come. He/she must also make sure that the Production Coordinator is making all of the schedules available on paper. The UPM is also responsible for the proper and strict execution of these schedules, particularly during load-in and production week rehearsals leading up to the show.
Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
PRODUCTION COORDINATOR
Reports to: Unit Production Manager
Directly Oversees: Craft Services Coordinator, Playbill Coordinator
The Production Coordinator is responsible for aiding the Production Manager in all of his/her duties as seen fit by him/her.
The Production Coordinator is responsible for managing his/her team and overseeing the creation of accurate schedules and the distribution to the UPM, as well as overseeing the timing of guest arrival and food pick-ups and mealtimes. During production week, the PC is responsible for making the schedule available on paper for those that need it. The Production Coordinator must also oversee the creation and distribution of all ID badges for crew members and guests. The Production Coordinator is also responsible for assisting the UPM in enforcing the schedule during load-in and rehearsals.
The Production Coordinator will also oversee tickets for special guests and nominees. He/she must also communicate with the Office of Housing and Residence Life and secure on-campus housing for our dorm residing crew members. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
CRAFT SERVICES COORDINATOR
Reports to: Production Coordinator
The Craft Services Coordinator is responsible for acquiring food donations from local businesses for events such as Dub Night, Load-in, Rehearsals, and Load-out. It is this coordinator’s responsibility with the authorization of the Sponsorship Coordinator and the Executive Producers to offer interested businesses a space for advertisement in the show’s playbill in exchange for a sizeable donation. All solicitations will be overseen by the Sponsorship Coordinator. The Craft Services Coordinator should work directly with the Production Coordinator to organizing pick-ups and meal times. Responsible for all other duties as assigned.
PRODUCTION SUPERVISOR
Reports to: Executive Producers, Director
The Production Supervisor is responsible for working with the Script Supervisor to create one rundown that will be followed by everyone in the control room. He/she will be responsible for timing the show in the control room, and thus should be closely associated with the director.
He/she must know the timing of all packages, performances, host bits, award segments, etc. and is responsible for keeping time of the show. He/she must report to the Unit Production Manager to ensure progress and accuracy of information. He/she is also responsible for working with the Script Supervisor and Script Coordinator to ensure distribution of the book. Responsible for all other duties as assigned.
SCRIPT SUPERVISOR
Reports to: Executive Producers, Director
The Script Supervisor is responsible for creating a rundown and formatting the live script for the show. These rundowns and scripts should be maintained accurately based on any changes made by Directors or Executive Producers. During production week, the Script Supervisor is responsible for updating the production binders of key personnel with the most accurate script and rundown versions.
He/she should also be in all rehearsals with hosts to assist the head writers in overseeing script changes and developments and ensuring they are transferred to the Production Supervisor. The Script Supervisor must also be sure to secure accurate lengths for all segments, nominee reels and packages. Responsible for all other duties as assigned.
SUBMISSIONS COORDINATOR
Reports to: Executive Producers
The Submissions Coordinator must collaborate with the Executive Producers in order to create and update award categories as well as the submissions packet. This person will be responsible for the logistics of submissions week as well as Dub Night. They will be responsible for creating and delegating roles for both submissions week and Dub Night. This coordinator must work with the webmaster to ensure that the website correctly facilitates the submissions process. He/she must also ensure that the Judges Coordinator is aware of all changes to the submissions packet. Responsible for all other duties as assigned.
JUDGES COORDINATOR
Reports to: Executive Producers
The Judges Coordinator will work with the Executive Producers to secure all judges for each category of the EVVYs (with the exception of judges for theatrical awards). The Judges Coordinator will be responsible for hiring a team to assist them in making calls and sending follow-up emails with potential judges. This person will be expected to conduct research with the Executive Producers about potential candidates. The Judges Coordinator is responsible for training their team members to make calls to potential judges and holding team meetings to check in with team progress. This person will work closely with the Submission Coordinator to learn the ins and outs of the submissions packet and rules and will be responsible for clearly informing the judges about the process. Responsible for all other duties as assigned.
PRESENTERS COORDINATOR
Reports to: Executive Producers
The Presenters Coordinator will work with the Executive Producers to secure all presenters for the Majestic show. The Presenters Coordinator will be responsible for hiring a team to assist them in making calls and sending follow-up emails with potential presenters. This person will be expected to conduct research with the Executive Producers about potential candidates. The Presenters Coordinator is responsible for training their team members to make calls to potential presenters and holding team meetings to check in with team progress. During production week, the Presenters Coordinator and their team (who will then become presenter wranglers) are responsible for gathering all of the presenters during rehearsal, going over their lines for the show, making them comfortable, answering any of their questions, etc. Responsible for all other duties as assigned.
ROLL-INS COORDINATOR
Reports to: Executive Producers
The Roll-Ins Coordinator will work with the Executive Producers to secure celebrity roll-in packages for the EVVYs. The Roll-Ins Coordinator will be responsible for hiring a team to assist them in making calls and sending follow-up emails with potential roll-in candidates. This person will be expected to conduct research with the Executive Producers about potential candidates. The Roll-Ins Coordinator is responsible for training their team members to make calls to potential judges and holding team meetings to check in with team progress. This person will work closely with the Executive Producers, members of other school organizations, and students in the Los Angeles program to schedule roll-in shoot details. Responsible for all other duties as assigned.
SPONSORSHIP AND SALES MANAGER
Directly Oversees: Sponsorship and Sales Team
The Sponsorship Manager focuses on interacting with professional organizations and businesses within Emerson College and the greater Boston area in order to generate funds for The EVVY Awards. Responsibilities will include creating and following a detailed sponsorship and ad sales plan, organizing fundraising events, and selling sponsorship packages and ads for the show’s playbill. This manager should help the Executive Producers with their SGA appeals for funding. They should keep an accurate record of what he/she has raised. Responsible for all other duties as assigned.EVVY AWARDS
SPECIAL EVENT PRODUCER
Reports to: Executive Producers
Directly Oversees: Special Event Staff / Crew
The Special Event Producer will work with EmEvents to plan and execute the EVVY Banquet for awards in marketing communication, writing, journalism, etc. The Special Event Producer will be responsible for hiring his/her staff, will work with the Executive Producers to find the banquet’s hosts, and will coordinate the set-up and breakdown of the event with EmEvents. The Special Events Producer will be responsible for all other duties as assigned. Please contact the Executive Producers if you have any further inquiries about this position.
EVVY DOCUMENTARY PRODUCER
Reports to: Executive Producers
Directly Oversees: Documentary Crew
The EVVY Documentary Producer will be in charge of hiring and managing a crew to produce a documentary about The 31st Annual EVVY Awards, beginning in Fall 2011. In the fall, the doc team will gather footage from the org fair, the first general meeting, host and additional talent auditions, and additional EVVY events. In the spring, the focus of the documentary will shift toward the progress with the production. The team will be expected to continue gathering footage through production week in May. Please contact the Executive Producers if you have any inquiries about this position.
PHOTOGRAPHER
Reports to: Executive Producers
The EVVY Awards is looking for a photographer to document the hard work that goes into the production, beginning in Fall 2011. Photographs will be displayed on the EVVYs website as well as the EVVYs Facebook page. The photographer will be free to come and go at all EVVY events as he/she pleases. Please contact the Executive Producers if you have any inquiries about this position.
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Executive Producer: Matt Caruso
DIRECTOR (To be filled Fall 2011)
Reports to: Executive Producers
Directly Oversees: Stage Management, Crew
The Executive Producers choose the Director through an interview, audition and observation process. The Director will maintain cohesiveness between all of the different looks of the show. He/she will help the Executive Producers to make sure that all stage design elements will be functional onstage, and will help to work through any potential problems regarding the actual taping of the show.
He/she will make sure to solidify the communication between the stage and the control room. He/she will also be expected to take on an assistant and make recommendations for crew members. Responsible for other duties as assigned.
TECH MANAGERS
Reports to: Executive Producers
Directly Oversees: EIC, Engineers, Utilities
The Tech Managers are in charge of overseeing the engineering aspects of the show and are in charge of the tech department. They are in charge of planning and executing a smooth load in and out. They will directly oversee the Engineers and Utilities to make sure the show is well executed technically and is responsible for all technical broadcast concerns of the productions.
Traditionally, two tech managers are appointed: one to oversee engineering and the creation and upkeep of the production’s tech book and another to oversee vendor relations, equipment management, and budgeting. Job descriptions between the two tech managers may be adjusted based candidates who apply.
ENGINEER-IN-CHARGE
Reports to: Tech Managers
Directly Oversees: Engineers
The Engineer-in-Charge is responsible for supporting and assisting the tech managers plan and execute the production’s technical broadcast needs. During production, the EIC is responsible for delegating tasks to engineers. Responsible for other duties as assigned.
AUDIO MANAGERS
Reports to: Executive Producers
Directly Oversees: A2s, Stage Coordinators, Broadcast & FOH Mix
The Audio Managers are in charge of overseeing the audio engineering aspects of the show and are in charge of the audio department as well as audio portions of the broadcast crew. They are in charge of planning and executing a smooth load in and out for all audio equipment. The Audio Managers are also responsible for pre-records related to the show, including announcer VO and promos.
Traditionally, two Audio Managers are appointed: one to oversee engineering and recording and another to oversee vendor relations, equipment management, and budgeting. Job descriptions between the two tech managers may be adjusted based candidates who apply.
VIDEO SEGMENT PRODUCER
Reports to: Executive Producers
Directly Oversees: Video Segment Director, Video Segment Crew
The Video Segment Producer is responsible for producing all pre-taped video segments for the EVVY Awards as well as promotional pieces throughout the year. Responsibilities of producing will include securing a script/concept, locations, crew and equipment needed for all shoots. They should also be familiar with the process for using equipment from sources such as the EDC, EIV, and the Emerson Channel.
VIDEO SEGMENT DIRECTOR
Reports to: Video Segment Producer
Directly Oversees: Video Segment Crew
Video Segment Director works with the Video Segment Producer to make sure the segments produced are of high aesthetic value. The Video Segment Director should have a strong single-camera background. Applicants should be ready to share past work when applying and should include links to work posted online (if available) in their cover letter.
STAGE MANAGER(S)
Reports to: Director, Executive Producers
Directly Oversees: Assistant Stage Managers
The Stage Manager books any Performing Arts rehearsal space during production week. The Stage Manager must work with the Directors and the Production Supervisors to determine a proper path of communication during the show. The Stage Manager is directly responsible for all stage & theatre operations related to the EVVY awards.
THEATRICAL TECHNICAL DIRECTOR
Reports to: Stage Manager, Scenic Designer
Directly Oversees: Assistant TD, Scenic Crew
The Technical Director is responsible for the realization and physical execution of the scenic design for the production, as well as helping to realize the educational process for the Assistant Technical Director and the assigned Scenic crew members. Working in concert with artistic staff and other production personnel, the Technical Director is part of a collaborative team.
MASTER ELECTRICAN
Reports to: Stage Manager, Lighting Designer
Directly Oversees: Assistant ME, Electrics Crew
The Master Electrician is responsible for the realization and physical execution of the lighting design for the production, as well as helping to realize the educational process for the Assistant Master Electrician and the assigned Electrics crew members. Working in concert with artistic staff and other production personnel, the Master Electrician is part of a collaborative team.
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Executive Producer: Emily Freund
POST PRODUCTION SUPERVISOR
Reports to: Executive Producers
Directly Oversees: Edit Team, Graphics Team
The Post Production Supervisor is responsible for managing and training a team of editors, ensuring the timely editing of video segments (for the show and any others as needed). Team members will create videos of EVVY events throughout the year, earning a hands-on experience in various types of editing. The Post Supervisor will also be responsible for training Edit team members so that they will be prepared to live edit The EVVY Awards during its spring broadcast.
In addition, The Post Supervisor will oversee the graphics team as an administrative entity, working with the Lead Graphics Designer to help organize and delegate the workflow.
The Post Supervisor should have proficient knowledge of Avid and Final Cut Pro as they will be responsible for training new post-production team members how to use these programs. Some experience with After Effects, Motion, and Maya is helpful but not required. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
LEAD GRAPHICS DESIGNER
Reports to: Executive Producers
Directly Oversees: Graphics Team
The Lead Graphics Designer is responsible for overseeing a team that will create graphics for all of The EVVY Awards videos and taped productions throughout the year. The designer should have proficient knowledge of After Effects, Motion, Maya, Photoshop, and Flash; as they will be responsible for training new graphics team members how to use these programs. The designer will work closely with the post production supervisor, lighting designer and scenic designer to create a cohesive look and design for the show. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
SUPERVISING PRODUCER
Reports to: Executive Producers
Directly Oversees: Associate Producers
The Supervising Producer is in charge of overseeing the execution of all creative segments in the show. The Supervising Producer is also responsible for organizing a team of Associate Producers who will assist in the execution of creative segments of the show as well as handle talent during production week and in the weeks prior to the show. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
SCENIC DESIGNER
Reports to: Executive Producers
The Scenic Designer will work closely with the lighting designer and head graphic designer to create a cohesive look and design for the show. They will be directly in charge of creating drafts of possible designs for the show. Once one is chosen and finalized, they are to oversee the creation of the set. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
LIGHTING DESIGNER
Reports to: Executive Producers
The Lighting Designer will work closely with the scenic designer and head graphic designer to create a cohesive look and design for the show. They will be directly in charge of all lighting aspects of the set during throughout the year, along with overseeing lighting on the day of the show. This includes the creation of a lighting design that matches the set and graphic elements of the show. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned. Experience with both theatrical and television lighting is required.
HEAD WRITER
Reports to: Executive Producers
Directly Oversees: Script Team
The Head Writer is responsible for creating the script for The EVVY Awards which will consist of host and announcer sketches. They will be responsible for holding weekly meetings for the script team in order to develop their skill in terms of content as well as script formatting. Other scripts will be created by the Script team for roll-ins, promotions and other programming. They will work with the Script Supervisor and Production Supervisors to ensure the transfer of information from script form to the book. Must attend weekly table meetings and be available full time the two weeks before the show. Responsible for all other duties as assigned.
WEB MASTER / WEB DESIGNER
Directly Oversees: Web Team
The Website Designer will be responsible for the overall design of the EVVY Awards website. They will be responsible for collecting and updating content for the website. The Website Master is responsible for the technical aspects of the website, working closely with other departments, such as submissions, to ensure that the website functions as necessary. Both the designer and master will oversee a team of designers and writers who will help contribute content to the website throughout the year. Candidates must be able to provide examples of their work. If hired, must attend weekly table meetings. Responsible for all other duties as assigned.
Traditionally, the lead Web roles have been divided as described above, however, the job descriptions between the two lead web positions may be adjusted based on the candidates who apply.
WARDROBE SUPERVISOR
Reports to: Executive Producers, Director, Stage Manager, Production Manager
Directly Oversees: Wardrobe Team
The Wardrobe Supervisor is responsible for supervising all wardrobe related activities during the course of the EVVY Awards (all shows, events, and shoots). The wardrobe supervisor may be present at some production meetings and fittings, their primary responsibilities generally begin at the load-in stage of a production.
The Wardrobe Supervisor supervises all dressers & costumers working on a production. In consultation with the production manager, stage manager and sometimes the director, the wardrobe supervisor helps to coordinate and assign dressers to specific performers and tasks. They help determine where and how costume changes are made. Generally, the wardrobe supervisor decides whether a point in a production requires a quick change backstage, or if there is time for a normal change in the dressing room. All dressers report directly to the wardrobe supervisor, who acts as primary liaison between dressers, the costumer, and stage management.
KEY HAIR/MAKEUP ARTIST
Reports to: Executive Producer, Director, Supervising Producer
Directly Oversees: Hair/Makeup Team
Responsible for the Hair and Makeup aesthetics of all talent during all EVVY related productions. Must be available full time the two weeks before the show
